The Commonwealth Courts Portal provides users with secure web-based access to information about cases that are before these courts.

The Portal is a central system that enables registered litigants and legal practitioners to log on using a single user ID and password and access information from multiple jurisdictions.

This page provides information about general features to help you navigate through the Commonwealth Courts Portal.

Select the relevant topic below for more information:

If you have access to the file enter the full file number into the Image showing the Search for file form field section on the homepage. Ensure that you are entering the file number in the correct format - eg. ABC1234/2012

You can also access the files in the 'Available Files'. There are three tabs:
Image of the Open, starred and all tabs
Open tab - All currently open files that your law firm is on record for.

Starred tab - You can select Image of the Star to book mark the file for future quick reference. Starred files will have an orange star - image of orange star

All tab - All open and closed files.

On the right hand side of the home page of the portal, under the heading File Access, go to Partly completed applications Partly completed applicationsand click on the application you wish to open (you may need to select More efiling applications).

To delete a partly completed application select More efiling applications and select delete next to the application you wish to delete. Unsubmitted applications are deleted 90 days after your last save, or 90 days after you lock the application.

Select the file and click on Image showing the plus sign next to the relevant application underexisting-applications.

Select Image of the Documents Filed button.

A list will populate with all documents filed showing the Date Filed and Filed By.

The diary helps you look up court events for your matters within the next 14 days.

Image showing the Court Diary option

Image showing the family law eFiling options

Note: Filing a Response or Notice of Address for service on a file that is NOT in your "Available files" does not automatically give you access to the file. The registry staff will have to add you on record on the court's case management system for you to have access to the file (can take up to 2 working days).

Select the relevant application and then choose: Image of the notify me by email of activity on this application option

Once you have selected to receive notifications this will then change to : Image of the do not notify me by email of activity on this application option

Please note: You will need to follow these steps to request notification emails on each current open application.

Select  the Image showing the plus sign sign before the application that you wish to view the events for.

Select Image showing the court events and orders option to see all the past events and any scheduled upcoming events for that application.          

Please note - If there are more than one "OPEN" application, you should check each "OPEN" application for any upcoming events.

Under "Additional options for this file" - Select - Image showing list of documents option

A list will populate with all documents filed showing the Date Filed and Filed By.

Note: eFiled documents can be viewed by selecting Adobe pdf logo.  If you do not see a Adobe pdf logo next to a filed document, it means it was not eFiled and you cannot access it on the portal.

You can request to view the file at the registry by sending the Request for File Inspection form to the Registry where your file is located.

Under "Additional options for this file" - Select Image showing list of orders option

Select Image of the view orders optionin right hand column against appropriate court date. Orders will open for viewing.

Note: You will be able to see the View orders button only if orders have been uploaded on to the court's database. Orders are not always available to be viewed on the portal. If the orders are not available, you can request to view the file at the registry by sending the Request for File Inspection form to the Registry to get a copy or if you wish to obtain a sealed copy of the orders, refer to the process Application for sealed copy of orders.

Under "Additional options for this file" - Select Image showing subpoenaed items option

If the subpoenaed item has been received by the court the status will be shown as Stored by the court.  

Image of example of subpoena in the Commonwealth Courts Portal
Select the + next to the subpoena to view the permissions for that subpoena.

Image of example of permissions for viewing subpoena

If the subpoenaed item has not been received by the court the status will be shown as Awaiting production.

Note: Currently you cannot view subpoenaed material on the portal.

Before you start the process of eFiling your documents, it is recommended that you read the document Preparing documents for eFiling.

  1. Scan the completed document/s and save it on your computer drive where you will be able to find it easily.
  2. Access the file by adding the file number e.g. ABC1234/2014 at Search for file then select Search. Select your file number next to  to access the file details.
  3. Under  select Image showing the plus sign at the appropriate application.
  4. Select add document.
    Image showing the Add document, file a response and notify me

    - you can also select the envelope to be notified by email of any activity on your file.
  5. Go to the drop down menu at Document Type and select the relevant document type.
    Select your name to choose who the document is filed on behalf of.
    Click on Choose File, select the document from where you had saved it at step 1 above - this document must be in PDF format* and under 30 Mb and the document (including an attachment) cannot be over 100 pages.
    Click on Upload.
    *Use the PDF convertor in the right hand column if you need to convert the document to PDF.

You are required to serve the documents by ordinary service on all parties to the proceedings (including the Independent Children's Lawyer if appointed). Ordinary service includes delivering the documents in a sealed envelope by hand or by post to the address for service provided to the court.

Go to  Image of the Documents Filed button and select Adobe pdf logo  to print a sealed copy for service.

Once you have served the documents you are required to complete and file or eFile an Affidavit of service  (Federal Circuit Court of Australia) or Affidavit of service (Family Court of Australia) as proof of service to the court.

To eFile the Affidavit of Service follow the same steps set out in Filing supplementary documents above.

You can now eFile correspondence relating to a file using the Portal.

When correspondence is uploaded on the Portal it reaches the file immediately.

Follow these steps to upload correspondence:

  1. Save the correspondence to your computer as a PDF where you will easily be able to find it (or you can convert it to a PDF later).
  2. Go to the file on the Commonwealth Courts Portal.
  3. Select + next to the final orders application (or appropriate application).
  4. Select Image of the Add document button.
  5. Tick the box to confirm you understand the eFiling obligations.
  6. Go to the Document Type drop down list and select Correspondence.
  7. Select appropriate Filed on behalf of.
  8. Choose File and upload the correspondence.
  9. Press Upload button.
  10. Forward a copy of the correspondence to the other party.

Once filed, correspondence will not be viewable under the "Documents file" section, as it is not a filed document. You can get a transaction receipt if you go to "Add document" and scroll down.

 Note: Inappropriate correspondence will not be responded to.